You may be a certified project manager but that may not be a guarantee that you will be able to handle projects efficiently. Having a good theory base is important but should be applied in practice. You are probably grounded in project management theories but when it comes to the real deal, which is working on projects, you will find there are things that you were never taught in school, sometimes you have to use your good judgment to make a project go as plan. In this article, we look at some tips for managing projects successfully. Hit the link for the full details.
Use the project document in your work
After you have spent long hours putting together a project document, it can be very frustrating to find that team members are ignoring this very important document. What happens in most projects is that project team members always feel they know better and jump straight to doing work without taking time to go through the project document. This is the highway to failure. As a project manager, you should be able to stand your grounds and insist that team members follow the project documents. There will definitely be some diversions from plan but such diversions should not be those that completely rewrite a new plan.
Define project procedures
This is another item that needs to be taken seriously. If not done ahead of time, you will find later on that you are spending time fixing problems that do not add value to the project. Define from the onset who does what, who reports to whom, when reports are due and how reports should be written. Clearly define complaints, change and conflict resolution procedures. The idea is to encourage team members to be proactive and to encourage them to understand upfront how the project will be managed.
Execute and monitor
Once all project plans and other relevant documents are in place, work can start and it is now time to closely monitor what happens. To ease your work, project management software will be very useful. This will help you manage your projects on a real time basis. Encourage your team members to make use of the software to input important information. While you may have a work plan and budget remember that they are not set in stone. Constantly monitor them to see where there are needs for updates.
Constantly look for signs of trouble
You are working with people not machines so there are bound to be conflict. Such conflict may not cause any issues if they do not affect project work. As a project manager, always be on the lookout for signs that may indicate there is problem with the project. This could include work falling behind schedule, going over budget, and unmotivated team members.